ANNEXURE XI

MINIMUM INSPECTION REQUIREMENTS AND PRECAUTIONARY MEASURES

Interpreted and applied to the inspection scheme referred to in Section 12 and 13 of the Ecocert-Afrisco standards for organic agriculture

F. Units preparing animal feedstuffs, compound feedingstuffs and feed materials.

This section applies to any unit involved in the preparation of products referred to in Section 6.(2)(g) on its own account or on behalf of a third party.

1. Initial inspection

The full description of the unit referred to under Section A2 of this Annexure must:

• indicate the facilities used for the reception, preparation and storage of the products intended for animal feed before and after the operations concerning them,
• indicate the facilities used for the storage of other products used to prepare feedingstuffs,
• indicate the facilities used to store products for cleaning and disinfection,
• indicate, where necessary, the description of the compound feedingstuff that the operator intends to produce, and the livestock species or class for which the compound feedingstuff is intended,
• indicate, where necessary, the name of the feed materials that the operator intends to prepare.

The measures to be taken by operators, referred to in point 3 of the General Provisions of this Annex, to guarantee compliance with this Standard must include:

• in particular an indication of the precautionary measures to be taken in order to reduce the risk of contamination by unauthorised substances or products, the cleaning measures implemented and the monitoring of their effectiveness;
• identification of all elements of their activities crucial for guaranteeing at all times that the products referred to in Section 6(2)(g) prepared in such units comply with this standard;
• the establishment and implementation of, compliance with and updating of appropriate procedures, based on the principles of the HACCP (Hazard Analysis and Critical Control Points) system.

The inspection body or authority shall use these procedures to carry out a general evaluation of the risks attendant on each preparation unit and to draw up an inspection plan. This inspection plan must provide for a minimum number of random samples depending on the potential risks.

2. Documentary accounts
For the purposes of proper inspection of the operations, the documentary accounts referred to in point 6 of the General Provisions of this Annex shall include information on the origin, nature and quantities of feed materials, additives, sales and finished products.

3. Preparation units
When preparing products, operators must ensure that:
(a)     organically-produced feedingstuffs or feedingstuffs derived therefrom, in-conversion feedingstuffs or feedingstuffs derived therefrom, and conventional feedingstuffs are effectively physically separated;
(b)     all equipment used in units preparing compound feedingstuffs covered by this Regulation is completely separated from equipment used for compound feedingstuffs not covered by this Regulation.

4. Inspection visits
In addition to the complete annual visit, the inspection body or authority must make targeted visits based on a general evaluation of the potential risks of non-compliance with this Regulation; the inspection body or authority shall pay particular attention to the critical control points pointed out for the operator, with a view to establishing whether the surveillance and checking operations are carried out as they should be. All the premises used by the operator for the conduct of his activities may be inspected as frequently as the attendant risks warrant.

5. Transporting products to other production/preparation units or storage premises
Operators must ensure that the following conditions are met:
(a) during transport, organically-produced feedingstuffs or feedingstuffs derived therefrom, in-conversion feedingstuffs or feedingstuffs derived therefrom, and conventional feedingstuffs must be effectively physically separated;
(b) the vehicles and/or containers which have transported products that are not covered by this Regulation may be used to transport products covered by this Regulation if:

• suitable cleaning measures, the effectiveness of which has been checked, have been carried out before commencing the transport of products covered by this Regulation; operators must record these operations,
• operators must ensure that all appropriate measures are implemented, depending on the risks evaluated in accordance with point 1, and, where necessary, guarantee that products which do not conform to this Regulation cannot be placed on the market with an indication referring to organic farming,
• the inspection body or authority of the operator has been informed of such transport operations and has agreed thereto. Such agreement might be provided for one or more transport operation(s);

(c) the finished products referred to in this Regulation are transported separately from other finished products physically or in time;
(d) during transport, the quantity of products at the start and each individual quantity delivered in the course of a delivery round must be recorded.